Personal Assistant/ Executive Assistant (Bilingual Spanish req.) Job at Trandon Associates, Inc, New York, NY

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  • Trandon Associates, Inc
  • New York, NY

Job Description

Job Description

Job Description

Personal Assistant/Executive Assistant to CEO

A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant/Executive Assistant to support the CEO. This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant. Must be bilingual/ Spanish. This positions is fully in office 5 days- downtown Manhattan.

Responsibilities

  • Scheduling and heavy calendar management (BOTH business and personal calendars)
  • Acting as a "gatekeeper" for the CEO
  • Assist in HR related issues
  • Taking, screening, and vetting all phone calls for CEO
  • Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
  • Liaison directly with various doctor’s offices and medical facilities
  • Entering CEO’s tasks into Outlook and Asana to staff and ensure that they are completed
  • Run various personal errands as needed
  • Draft slides, meeting notes and documents
  • Manage contacts in Outlook
  • Perform ad hoc projects
  • MUST have high regard for clients, employees, and family confidentiality
  • MUST be able to prioritize efficiently

Requirements

  • Bachelor's Degree Required
  • Fluency in Spanish required
  • 7-10 years of Executive Assistant and Personal Assistant experience
  • Proficient in Microsoft Office suite
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong interpersonal and written and verbal communication skills
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Must be able to work flexible hours
  • Commitment to confidentiality required

Job Tags

Flexible hours,

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