Assistant, C-Suite Job at Fifth Season, Los Angeles, CA

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  • Fifth Season
  • Los Angeles, CA

Job Description

Job Description

Job Description

Role: Assistant, C-Suite
Compensation: Base Salary ($47K-$50K) + Overtime ($8K-$9K) + Target Bonus (up to $3K)
Location: Los Angeles, CA

Role Summary:

At FIFTH SEASON we're on a mission to change the world through groundbreaking entertainment. We're a team of superstars, passionate about creating innovative and compelling content that captivates audiences around the globe.

The ideal candidate will bring substantial expertise in supporting executives, managing administrative functions, and coordinating schedules within the film and entertainment industry. With strong communication and organizational skills, the candidate will ensure smooth office operations, effective coordination, and accurate management of confidential information.

To excel in this role, the candidate must possess a solid foundation in administrative support, preferably with prior experience in a talent agency, management, or production company. They will also bring exceptional organizational skills to handle diverse tasks efficiently. The ideal candidate will thrive in a fast-paced environment, exhibit excellent time-management abilities, and tackle challenges with a proactive mindset. If you're passionate about the industry and want to make a significant impact, we encourage you to apply.

Responsibilities:

Executive Support
  • Handle high-volume scheduling and rolling calls.
  • Answer and screen for calls and visitors, tactfully handling inquiries and referring to appropriate parties.
  • Review and respond to mail and inquiries independently, determining the need for executive attention and routing routine matters to the appropriate person for action.
  • Schedule and maintain calendars, coordinating appointments, meetings, and travel arrangements.
  • Anticipate and prepare meeting materials and reports.
Administrative Coordination
  • Gather, compile, and analyze information from various sources to prepare complex reports, manuals, and agendas.
  • Compose routine and non-routine correspondence, reports, and memoranda, often confidential in nature.
  • Produce high-quality reports, presentations, and documents.
Cross-functional Collaboration
  • Act as liaison between executives and internal and external contacts.
  • Coordinate activities and ensure that requests are carried out effectively.
  • Handle diverse situations involving the administrative functions of the office, often independently.
Special Projects
  • Efficiently file, sort, and log monthly expenses for the executives using Concur, ensuring accuracy and timely submission.
  • Track and review external submissions, providing concise coverage summaries, and managing follow-up communications with external executives.
  • Support the executives with tasks as needed, including but not limited to managing appointments, reservations, etc.
  • Lead or contribute to special projects, providing cross-departmental support as required, leveraging your experience to drive success.
Requirements:
  • 1+ year(s) of experience in a Talent Agency, Management Company, or Production Company environment.
  • Proficiency in managing high-volume and complex calendars and scheduling across time zones.
  • Excellent proficiency with Microsoft Office applications.
  • Strong oral and written communication skills for effective internal and external communication.
  • Meticulous attention to detail and accuracy.
  • Ability to maintain confidentiality and diplomacy.
Characteristics & Personality:
  • Communicator - Excels in articulating ideas and information clearly, both orally and in writing, across a global and matrixed environment, ensuring collaboration.
  • Resilient - Demonstrates strong determination and adaptability, consistently overcoming challenges while fostering personal and team growth.
  • Entrepreneur - Thrives in dynamic and fast-paced environments, proactively embracing change and driving solutions to support FIFTH SEASON’s growth.
In addition to the competencies above, the ideal candidate will:
  • Embody FIFTH SEASON's commitment to fostering an inclusive, anti-racist, and feminist workplace. All candidates must have a proven track record of promoting and valuing diversity and inclusivity in previous roles, and a commitment to fostering these values in the workplace.
About Us:

FIFTH SEASON is a global leader in the creation, production, and distribution of feature films, star-driven television series, and premium documentaries. Known for producing and distributing award-winning content that engages audiences and moves culture, the studio’s film titles include hit ensemble comedies 80 for Brady and the Book Club franchise for Paramount and Universal, John Carney’s Flora and Son for Apple TV+, William Oldroyd’s Eileen for Neon, the multi-Oscar-nominated The Lost Daughter from Maggie Gyllenhaal for Netflix and Michael Bay’s Ambulance for Universal. The studio produces star-driven TV series, including the 14 Emmy-nominated Severance , See , Truth Be Told , and Lady in the Lake starring Jason Momoa, Octavia Spencer, and Natalie Portman, respectively, as well as upcoming series from Jason Momoa, Chief of War , and The Savant starring Jessica Chastain all for Apple TV+, Amy Schumer’s Life & Beth and limited-turned-returning series Nine Perfect Strangers starring Nicole Kidman for Hulu as well as two seasons of Tokyo Vice for Max and Wolf Like Me for Peacock. In addition, FIFTH SEASON is the studio behind Emmy-nominated documentaries McCartney 3, 2, 1 and Being Mary Tyler Moore for Hulu and HBO, respectively as well as Sean Penn’s Superpower for Paramount+ and OMNIVORE featuring René Redzepi for AppleTV+. FIFTH SEASON also handles global distribution for a library of hit series in addition to its own studio productions, including scripted series such as Killing Eve , The Morning Show , Normal People , and The Night Manager amongst many others.

Our Culture:

A studio with a soul, FIFTH SEASON is proud to be an anti-racist and feminist company, focused on leaving the entertainment business better than we found it. We empower freedom and ownership, delivering the expertise of a big studio with the entrepreneurial spirit and creativity of a start-up. FIFTH SEASON is an equal opportunity employer committed to a diverse and inclusive work environment.

We offer competitive compensation, benefits, and opportunities for professional growth in a dynamic and exciting industry. The ideal candidate is driven and hungry to learn and wants to be in the trenches of the entertainment industry. If you meet the above requirements and are excited about this opportunity, we invite you to apply.

Job Tags

Night shift, Day shift,

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